Executive Assistant
Office of the SVC Health Sciences - Pennsylvania-Pittsburgh - (26007168)
Serve as Executive Assistant and provide significant and confidential senior administrative support to the Office of the Senior Vice Chancellor for the Health Sciences and Dean, School of Medicine.
This support includes scheduling meetings, arranging travel, prepare and coordinate certain correspondence that requires the SVC/Dean's signature, monitoring and answering the SVC/Dean's email requests and disseminating critical information to the SVC/Dean's staff.
Serve as a liaison to the Schools of the Health Sciences and the School of Medicine Administrative Offices.
Work closely with University, UPMC and UPP offices and executives. Maintain the Office of Finance and Administration historical files.
Must be able to work independently and manage various projects simultaneously.
Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.
Essential Functions
Ability to follow prescribed procedures.
Ability to perform work autonomously with overall guidance and direction from leadership.
Routine problem solving required, generally guided by policies, procedures and business plans. Decisions outside of standard policies are referred to a higher level manager.
Physical Effort
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category: Full-time regular
Bargaining Unit Eligibility: This position is bargaining unit eligible
Job Classification: Staff.Executive Assistant
Job Family: Administrative Support
Job Sub Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: No experience required
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range: $43,895 - $59,082 annual
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume
Optional Documents: Cover Letter
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