Grants & Contracts Specialist II
GSPH-Office of the Dean - Pennsylvania-Pittsburgh - (26007143)
The Grants & Contracts Specialist II will support the Director of Research Administration in the School of Public Health Dean's Office. The role handles pre- and post-award tasks for moderately complex sponsored projects across multiple School departments, including participation in school-level review of sponsored project submissions, award activations, and modification requests. The role provides flexible pre- and post-award support to School departments as workload and priorities shift. The Grants & Contracts Specialist II guides faculty and support staff through applications and proposal budgets, facilitates account reconciliation and maintenance, collaborates with administrators in other University departments and at external institutions and foundations, and manages multiple priorities under strict deadlines. The role applies University and funding agency policies and assists with financial reports for internal use and to meet sponsor requirements.
Job Summary
Performs pre- and post-award accounting duties for moderately complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares government applications and reports, and interprets policy and procedure. Monitors account activity, resolves routine issues, and prepares routine financial documents. Suggests operational improvements.
Essential Functions
This position requires pre- and post-award research administration experience, with working knowledge of grant submission processes. The incumbent must work effectively across multiple departments and portfolios of varying size and complexity and be willing to learn new awards and workflows quickly. The incumbent must be proficient with a computer, Microsoft Office, and financial software systems, including but not limited to PERIS, Fiscal Panther, Tableau, Concur, Panther Express. The incumbent must communicate effectively electronically and in person; work is conducted frequently by email, telephone, in-person meetings, and video technology (Zoom, Teams, etc.). The incumbent must work well under pressure and constant deadlines, and work autonomously with minimal supervision, following prescribed procedures and escalating complex issues to appropriate personnel.
Physical Effort
The position is generally sedentary and requires extended periods of time at the computer. It requires the ability to travel within the SPH building, campus, and the Oakland area to attend meetings as needed.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category: Full-time regular
Bargaining Unit Eligibility: This position is bargaining unit eligible
Job Classification: Staff.Grants & Contracts Specialist II (Pre & Post-Award)
Job Family: Research
Job Sub Family: Grants & Contracts
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 1
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
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