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<h4>Introduction</h4> The&nbsp;State of ConnecticutDepartment of Administrative Services (DAS),&nbsp;is currently accepting applications for a motivated individual to join our team as a Fiscal/Administrative Assistant. WHAT WE CAN OFFER YOU <ul><li>Visit our&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both&nbsp;America's Best Employers by State&nbsp;and&nbsp;Best Employers for New Grads&nbsp;in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>Professional growth and development opportunities.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li></ul> POSITION HIGHLIGHTS <ul><li>Location: 450 Columbus Boulevard in Hartford, CT.</li><li>Full Time, 40 Hours/week.</li><li>First Shift, 8:00 AM to 4:30 PM.</li><li>Monday through Friday.</li><li>Hybrid schedules (office/telework) available.</li></ul> THE ROLE The&nbsp; Fiscal/Administrative Assistant will work within the Business Services Receivables/Payables Unit. This individual will be responsible for: <ul><li>Making payments daily.</li><li>Working as a team to coordinate change orders with purchasing.</li><li>Communicating with vendors on invoicing issues.</li><li>Cross training with team members.</li><li>Communicating with internal and customer agencies.</li></ul> ABOUT US The Connecticut Department of Administrative Services (DAS) provides timely and cost-effective services to state agencies, state employees, municipalities, private industry, and the public. DAS offers a diverse array of programs, encompassing statewide human resources, information technology, fleet vehicle services, building and construction, procurement, grants administration, and beyond. Watch the video below to see what it's like to be a State of Connecticut employee! <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Check out our&nbsp;Applicant Tips on How to Apply! Need more resources? Visit our&nbsp;Applicant Reference Library&nbsp;for additional support throughout the recruitment process. BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications:&nbsp;Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.&nbsp;</li><li>Educational Credits:&nbsp;List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.</li><li>Resume Policy:&nbsp;Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>Timely Submission:&nbsp;All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>Salary Calculations:&nbsp;For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li><li>Note:&nbsp;The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul>AFTER YOU APPLY: <ul><li>Referral&nbsp;Questions:&nbsp;This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).</li><li>Prepare For An Interview:&nbsp;Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful&nbsp;Interview Preparation Guide&nbsp;to make the best impression!</li><li>Stay Connected!&nbsp;Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Note:&nbsp;This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brittney Woodley at&nbsp;<a href="mailto:brittney.woodley@ct.gov" target="_blank">brittney.woodley@ct.gov</a>. Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Performs paraprofessional level work in fiscal and administrative activities;&nbsp;</li><li>Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;&nbsp;</li><li>Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;&nbsp;</li><li>Prepares simple financial statements and assists in preparation of complex financial statements;&nbsp;</li><li>Calculates rates involving complex arithmetical formulas;&nbsp;</li><li>Gathers and consolidates payroll and expenditure data for budget preparation;&nbsp;</li><li>Ensures that expenditures plus encumbrances are within appropriation limits;&nbsp;</li><li>Reviews routine expenditures for compliance with itemized budgets;&nbsp;</li><li>Utilizes EDP systems for financial records and reports;&nbsp;</li><li>Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;&nbsp;</li><li>Independently prepares renewal or new contracts based on awards;&nbsp;</li><li>Ensures that routine payments are in compliance with contract provisions;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of <ul><li>bookkeeping, financial record keeping and basic governmental accounting principles and practices;&nbsp;</li><li>basic procedures of budget preparation and control;&nbsp;</li><li>payroll procedures, purchasing procedures and contract preparation;&nbsp;</li></ul></li><li>Skills <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability in arithmetic computations;&nbsp;</li><li>Ability to <ul><li>audit financial documents;&nbsp;</li><li>understand and apply statutes and regulations;&nbsp;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.</li><li>One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with accounts payables and accounts receivables.</li><li>Experience with financial software, such as Peoplesoft Financial Modules.</li><li>Experience using Microsoft Word, Excel and Outlook in a professional work setting.</li><li>Experience communicating with vendors, staff, management, and third parties via email, phone, and in person.</li><li>Experience prioritizing and managing multiple deadlines.</li></ul> <h4>SPECIAL REQUIREMENTS</h4> Persons having responsibility for supervising or observing the behavior of inmates or custodial&nbsp;individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

State of Connecticut

Fiscal/Administrative Assistant(Hybrid)

<h4>Introduction</h4> The State of Connecticut, Department of Administrative Services (DAS) is now accepting applications for a motivated leader to join our team for the Associate Fiscal/Administrative Officer position in the Business Services Accounts Payables Unit.&nbsp; What We Can Offer You: <ul><li>Visit our&nbsp;newState Employee Benefits Overview&nbsp;page!</li><li>Professional growth and development opportunities</li><li>A healthy&nbsp;work/life balanceto all employees</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both&nbsp;America's Best Employers&nbsp;by State&nbsp;and&nbsp;Best Employers for New Grads&nbsp;in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li></ul> Position Details: <ul><li>Full-time, 40 hours/week</li><li>Monday - Friday</li><li>Located at 450 Columbus Blvd</li><li>Hybrid Work Schedule (Remote/On-site)</li></ul> Position Responsibilities: <ul><li>Supervise the day-to-day operations of the Accounts Payables Unit which provides support to multiple customer agencies.</li><li>Plan workflow of the Accounts Payable Unit’s staff and determine work priorities.</li><li>Assign, oversee and review work completed by staff.</li><li>Approve payments in Core-CT daily.</li><li>Training staff on researching issues related to vendor invoices.</li></ul> <h4>Selection Plan</h4> In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.&nbsp;</li><li>Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li></ul><ul><li>Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Hayley Newhouse at <a href="mailto:hayley.newhouse@ct.gov" target="_blank">hayley.newhouse@ct.gov</a>. Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership;&nbsp;</li><li>Plans office workflow and determines priorities;&nbsp;</li><li>Schedules, assigns, oversees and reviews work;&nbsp;</li><li>Establishes and maintains office procedures;&nbsp;</li><li>Provides staff training and assistance;&nbsp;</li><li>Conducts or assists in conducting performance evaluations;&nbsp;</li><li>Acts as liaison with other operating units, agencies and other officials regarding policies and procedures;&nbsp;</li><li>Prepares and analyzes complex financial statements and reports and budget requests;&nbsp;</li><li>Projects expenditures and assists in financial planning;&nbsp;</li><li>Maintains fiscal controls by authorizing non-routine expenditures;&nbsp;</li><li>Manages various phases of budget process;&nbsp;</li><li>Makes recommendations on policies and standards;&nbsp;</li><li>Oversees maintenance of accounting records;&nbsp;</li><li>Utilizes EDP systems for financial records, reports, and analyses;&nbsp;</li><li>May oversee implementation and analysis of financial and administrative EDP applications;&nbsp;</li><li>May oversee grant and contract administration;&nbsp;</li><li>May oversee payroll;&nbsp;</li><li>May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards;&nbsp;</li><li>May oversee leasing functions including negotiating contracts and space requirements;&nbsp;</li><li>May supervise support services such as stores, inventory, security, mailroom, food service or maintenance;&nbsp;</li><li>May supervise payroll, purchasing and/or other fiscal and administrative functions;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;&nbsp;</li><li>Knowledge of <ul><li>grants and contracts preparation and administration;&nbsp;</li><li>purchasing principles and procedures;&nbsp;</li><li>payroll practices and procedures;&nbsp;</li></ul></li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability in preparation and analysis of financial and statistical reports;&nbsp;</li><li>Ability to <ul><li>understand and apply relevant state and federal laws, statutes and regulations;&nbsp;</li><li>utilize EDP systems for financial management;&nbsp;</li></ul></li><li>Supervisory ability.</li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer,&nbsp;Accountant, or Payroll Officer 2. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li> College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. </li><li> A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. </li><li> For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis. </li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience overseeing fiscal staff</li><li>Experience with CORE-CT, including STARs, EPM and Payables modules.</li><li>Experience with payables paperless process</li><li>Experience communicating with vendors, staff, management, and third parties via email, phone, and in person.</li><li>Experience prioritizing and managing multiple deadlines</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Associate Fiscal/Administrative Officer(Hybrid)

Jefferson Community CollegeWatertown, New YorkCoordinator – Advising, Career, and Transfer ServicesJefferson Community College, Watertown, New York, part of the State University of New York (SUNY) System, is conducting a search for a full-time&nbsp;Coordinator – Advising, Career, and Transfer Services.The Coordinator for Advising, Career, and Transfer Services manages processes that are critical to the recruitment, onboarding, persistence, and post-completion outcomes of Jefferson Community College students. Reporting to the Registrar, the coordinator provides leadership and direction for the advising and registration of our students. This includes collaborating wi4th faculty and staff advisors and managing a small team of Educational Planners. This position also provides leadership for the development and implementation of career services, career counseling, vocational testing, and job search assistance for current students. This position will assist students with career advising, helping them explore professional opportunities and providing guidance on transferring to other colleges after graduating from Jefferson. Professional staff are expected to advance the College's focus on student success and completion and will work closely with the College's leadership to advance the mission of the current Strategic Plan.Required: Master’s degree and a minimum of 4 years of professional experience; or a bachelor’s degree and 6 years of appropriate professional experience.Applicants must interact and communicate effectively with diverse populations, foster inclusion, and promote equal access and treatment for groups traditionally under-represented in higher education.Preferred: Experience in higher education or related field preferred.&nbsp;Salary: Begins at $52,240 and varies based on experience and qualifications, in accordance with the collective bargaining agreement as well as internal equity. The College offers a comprehensive benefits package that includes medical, vision, and dental insurance, long term disability, generous leave policies, paid holidays, pre-tax flexible spending accounts, tax-deferred Compensation, NYS retirement, as well as employee and dependent tuition waivers; may also qualify for public service loan forgiveness.To Apply: For additional information about the College and this posting, please visit&nbsp;<a href="https://www.sunyjefferson.edu" target="_blank">https://www.sunyjefferson.edu</a>, and select “Careers at Jefferson”.For consideration, please apply by selecting the "Apply Now" button. Uploading the following documentation is required:<ul><li>Letter of application (cover letter)</li><li>Résumé</li><li>Unofficial transcripts for all degrees earned</li></ul>Please Note: All required materials must be submitted by the stated deadline. Incomplete applications or those missing required documents at the time of review may not be considered by the search committee.Review of applications will begin immediately. For consideration, completed applications must be received by Friday, May 9, 2025. Finalists will be responsible for interview-related expenses.Final candidates are subject to a pre-employment criminal background investigation.Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Coordinator – Advising, Career, and Transfer Services

Jefferson Community CollegeWatertown, New YorkRetention Specialist for the ASAP (Advancing Success in Associate Pathways) ProgramJefferson Community College, located in Watertown, New York, and part of the State University of New York (SUNY) system, is conducting a search for a full-time Retention Specialist for the ASAP (Advancing Success in Associate Pathways) program. This position involves managing a caseload of 155 students and providing academic, financial, personal, advising, career, and transfer support to them. The Retention Specialist will meet with each student monthly to ensure their academic success. Additionally, they will collaborate with other departments on campus for student programming and retention efforts. This position may require some evening and weekend commitments. Professional staff are expected to support the College's emphasis on student success and completion. They will work closely with the College's leadership to further the objectives outlined in the current strategic plan.Required:&nbsp;Bachelor’s degree in a related field and three (3) years of appropriate professional experience.&nbsp;Applicants must interact and communicate effectively with diverse populations, foster inclusion, and promote equal access and treatment for groups traditionally under-represented in higher education.Salary: Begins at $47,589 and varies based on experience and qualifications, in accordance with the collective bargaining agreement as well as internal equity.&nbsp; The College offers a comprehensive benefits package that includes medical, vision, and dental insurance, long term disability, generous leave policies, paid holidays, pre-tax flexible spending accounts, tax-deferred Compensation, NYS retirement, as well as employee and dependent tuition waivers; may also qualify for public service loan forgiveness.To Apply:&nbsp; For additional information about the College and this posting, please visit <a href="https://www.sunyjefferson.edu" target="_blank">https://www.sunyjefferson.edu</a>, and select “Careers at Jefferson”.&nbsp;For consideration, please apply by selecting the "Apply Now" button. Uploading the following documentation is required:<ul><li>Letter of application (cover letter)</li><li>Résumé</li><li>Unofficial transcripts for all degrees earned</li></ul>Please Note: All required materials must be submitted by the stated deadline. Incomplete applications or those missing required documents at the time of review may not be considered by the search committee.Review of applications will begin immediately. For consideration, completed applications must be received by Wednesday, May 7, 2025. Finalists will be responsible for interview-related expenses.Final candidates are subject to a pre-employment criminal background investigation.Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Retention Specialist for the ASAP (Advancing Success in Associate Pathways) Program

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Security Officer to work in Merrimack, NH! <h3>The Role</h3> The Security Representative is a Brand Ambassador for Global Security Operations who provides outstanding customer service during the course of their assigned duties as part of a larger team of security professionals. The incumbent will actively patrol and respond to security incidents while protecting Fidelity’s associates, customers, and property. The Security Representative is considered a crucial employee who provides 1st responder services in emergency situations and may be required to work rotating shifts including some nights, weekends, and holidays to meet business needs. <h3>The Expertise and Skills You Bring</h3> <ul> <li>Bachelor’s degree strongly preferred; equivalent life/work experience (i.e. military service considered) </li><li>1-3 years prior security experience in a customer focused environment </li><li>Prior exposure to current security technology &amp; systems </li><li>Understanding of physical security principles </li><li>Ability to perform strong social skills </li><li>Ability to build and maintain relationships in a business setting </li><li>Detail oriented and ability to follow protocol </li><li>Tried ability to exercise sound judgment under ambiguous circumstances </li><li>Willingness to work both independently and as part of a larger team </li><li>Proficient with standard computer applications and ability to learn specialized programs/applications </li><li>Strong work ethic </li><li>Perform under stressful conditions </li></ul> <h3>The Value You Deliver</h3> <ul> <li>Conducting focused patrols on foot or by vehicle within assigned area(s) of responsibility </li><li>Performs routine inspections, audits, and reviews to ensure working order of security equipment and safety of workspaces </li><li>Using electronic and mechanical devices to monitor, record, and report abnormal conditions </li><li>Interacting with associates, visitors, vendors, and customers in a professional manner while implementing company rules, standards, and policies </li><li>Rendering 1st responder services during emergencies in a calm, deliberate manner within the scope of your training – may act as primary decision maker / incident commander </li><li>Produce accurate reports and records of activity and incidents </li><li>Use life safety equipment such as fire extinguishers, first aid supplies, and radios as needed. </li></ul> The hourly pay rate range for this position is $20.00-25.00 per hour. Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Fidelity TalentSource

Security Officer

Security Officer Are you a motivated, dedicated professional looking for a career that offers significant growth? Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Security Officer to work in Merrimack, NH! The Role No previous security experience is required. We are looking for candidates that are self-motivated, customer focused, results-oriented, and who possess exceptional critical thinking, event management and oral and written communication skills. Any required security training will be provided. This position will provide you additional opportunities to learn about business groups throughout Fidelity. If desired, you will have exposure to the various career paths available within the company, all while gaining marketable security and life safety experience. Specific onboarding and ongoing security training provided. Please note: Hiring for this position is contingent upon successful completion of a thorough background check, including criminal, credit and education history, work experience/references, and a drug screen. <ul> <li>2 month rotations between days and nights</li> <li>Shifts are 12 hours (6am-6pm or 6pm-6am)</li> <li>Weekly schedule is 48 hours one week, 36 the next</li> </ul> The Expertise and Skills You Bring <ul> <li>Ability to deliver premium experiences when interacting with visitors, vendors, associates, and customers while assisting in the implementing/adherence of all company standards and policies.</li> <li>Ability to spend periods of time walking or standing at a fixed post.</li> <li>Ability to perform first-responder rescue activities involved with medical, security or other life safety emergency situations.</li> <li>Knowledge of basic first aid and CPR and basic physical security techniques/principles, or the ability to acquire such knowledge through provided training courses.</li> <li>Demonstrate poise under stress and is comfortable advising others during a medical, security or other life safety related incident.</li> <li>Basic computer proficiency.</li> <li>Strong analytical skills.</li> <li>Excellent written and oral communication skills.</li> <li>Availability to work a flexible schedule (days, nights, or weekends).</li> <li>Some college preferred; bachelor’s degree or equivalent experience a plus.</li> </ul> The Team At Fidelity, our greatest asset is our associates and as a Security Officer, you will play an important role in helping ensure the safety and security of Fidelity Investments’ associates and facilities. In this role, you will represent Global Security Operations while providing exceptional customer service impacting the culture and community across Fidelity. You will work with a team of security professionals and site security management on day-to-day safety and security issues and when required, local public safety (law enforcement, fire, other governmental) agencies.

<h3>Mail Clerk Messenger</h3> Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments! We are currently sourcing for a Mail Clerk Messenger to work Merrimack, NH The hourly pay rate range for this position is $20 per hour. Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors. <h3>The Role</h3> The Mail Representative will provide online data entry support, timely pick-ups and delivery of mail; assist the team in meeting all service level agreements and offer suggestions to improve existing operational processes and procedures. Representatives assist in the identification of risk and security issues while carrying out their responsibilities while exhibiting strong interpersonal skills in order to provide effective customer service. <h3>The Expertise and Skills You Bring</h3> <ul> <li>0-2 years of relevant proven experience</li> <li>High School diploma or equivalent</li> <li>Valid driver’s license</li> <li>Lifting and carry packages of up to 50 pounds daily.</li> <li>Push hand trucks with loads of up to 200 pounds over distances that may exceed one mile throughout the day.</li> <li>Able to walk or safely drive between multiple buildings in various weather conditions.</li> <li>Able to stand, sit, bend or reach for extended periods daily.</li> <li>Sort and deliver all inbound non-trackable shipments including interoffice mail, newspapers, USPS mail, supply orders and internal distributions with outstanding accuracy and efficiency.</li> <li>Receive and reconcile inbound non-trackable and trackable shipments.</li> <li>Scan inbound shipments through X-Ray scanner and report any suspicious shipments to management or the CDS Operations Rep III/IV immediately.</li> <li>Scan trackable shipments using the Ship&amp;Track application.</li> <li>Reconcile all trackable shipments against the delivery manifest and deliver the shipments to the business partners within the service level agreement.</li> <li>Pickup and deliver to all mail zones for multiple buildings/routes.</li> <li>Process look-up and return mail.</li> <li>Process outbound non-trackable USPS mail &amp; complete cost center and monthly reports using Pitney Bowes Postage Metering</li> <li>Order shipping supplies through various shipping vendors and maintain sufficient stock within the operation to meet the demands.</li> <li>Provide outstanding customer service.</li> <li>Ensure that all required paperwork including delivery manifests, receiving reports, shipping reports and vendor packing slips/manifests are accurately completed and filed every single day.</li> </ul> <h3>The Team</h3> Assist the CDS team in meeting all service level agreements and to provide services and solutions to business partners. They should also have the ability to demonstrate strong interpersonal skills in order to provide effective customer service. Assist CDS Operations Representative III/IV and management with special assignments as needed including providing coverage for CDS Operations Representative III as required.

Mail Clerk Messenger

Talent Acquisition Scheduler The Team The Talent Acquisition Scheduler schedules interviews for internal candidates who are looking of their next career move at Fidelity as well as external candidates who are looking to join the company. Schedulers interact closely with candidates, Talent Acquisition Partners, interview teams, hiring managers and administrative assistants and are expected to ensure interviews are scheduled quickly and seamlessly. The Schedulers are working in a fast-paced environment yet are passionate about providing an outstanding candidate experience during the interview phase of the hiring process. The Expertise and Skills You Bring <ul> <li>1-3 years of work experience in a human resource, operations, administrative, education, or customer service role </li><li>You possess extraordinary organization and customer service skills </li><li>You demonstrate superb, professional communication skills </li><li>Ability to multi-task and adjust to a fast-paced, virtual, and in-person environment with constantly changing schedules </li><li>You have incredible attention to detail and outstanding time management skills </li><li>Excellent influencing skills to offer creative solutions in complex situations </li><li>Experience with fostering partnerships that create productive and effective relationships </li><li>Proven ability to prioritize work and operate effectively </li><li>Eager to take initiative and embrace uncertainties </li><li>Strong technical skills (example: Teams, Outlook, PowerPoint, SharePoint, and Zoom Video) </li></ul> The Value You Deliver <ul> <li>Performing complex logistical scheduling ensuring the interview phase of the recruitment life cycle is an exceptional experience for Fidelity candidates </li><li>Scheduling internal and external candidate interviews with hiring managers and interview teams by leveraging the Workday Recruiting platform </li><li>Securing candidate interview space for in-person interviews and leveraging Zoom for video interviews </li><li>Managing interview schedule changes in a timely and efficient manner with appropriate notification to all parties </li><li>Partner with Scheduling peers to provide interview scheduling support as volumes fluctuate </li><li>Providing outstanding service and creating positive interactions with candidates, hiring managers and interview teams throughout the entire interview scheduling process </li><li>Maintaining data accuracy within Workday Recruiting when scheduling interviews </li><li>Utilizing our texting system to connect with candidates in real-time regarding interview details </li><li>Partner with the travel agency and coordinate travel for candidate interviews </li></ul>

Talent Acquisition Scheduler

Fidelity TalentSource is seeking a Senior Executive Assistant at Fidelity Investments to work in Smithfield RI, Merrimack NH, Jersey City NJ or Westlake TX. The Executive Assistant staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. Talent Source is seeking a Senior Executive Assistant at Fidelity Investments. The Executive Assistant staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. The Expertise We’re Looking For <ul> <li>A bachelor's degree strongly preferred or secretarial certificate/related work experience </li><li>Must have 3+ years of executive assistant experience, strong PC skills including Microsoft office expertise (particularly Word, PowerPoint and Excel) </li><li>Previous experience in a corporate environment </li><li>Previous experience at a law firm or inhouse legal department is a plus </li></ul> The Purpose of Your Role As an important member of the Fidelity Legal Department, you will provide administrative support to a group of 12-20 attorneys and/or Legal staff. Your excellent communications and technical skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment. You would be joining an amazing team and have an opportunity to learn, be challenged, and grow. The Skills You Bring <ul> <li>Planning and scheduling for staff, including Zoom calls and webinars. </li><li>Ability to be proactive and communicate effectively with all levels of Fidelity. </li><li>Clerical administrative support including travel arrangements, expense reports, booking office space, and miscellaneous administrative tasks. </li></ul> <ul> <li>Possess strong Microsoft Office software experience and have the aptitude to learn new technology quickly. </li><li>Provide back-up support for other assistants within the group when needed </li><li>Work with other business groups in Fidelity such as Accounts Payable, Corp Security, Real Estate, and Technology groups </li><li>Light technical/troubleshooting support </li><li>You will perform special projects, ad hoc requests, and other related duties as required, a few examples: <ul> <li>Electronic signature setup and process management </li><li>Event support: reserving event space, catering orders, Outlook invites, ensuring room setup is appropriate for event </li></ul> </li></ul> The Value You Deliver <ul> <li>Assist assigned leaders with daily schedule, calendars, meetings, travel, and expenses </li><li>Creating and updating Microsoft Office suite of documents (e.g. Word, Excel, PowerPoint) </li><li>Exceptional follow-through on your commitments to others </li><li>Assisting VP and associates with scheduling and booking travel </li><li>Managing multiple projects and deadlines </li><li>Making sure everyone has what they need to be effective in their job </li><li>Handling day-to-day administrative tasks </li><li>Self-directed, proactive, build relationships and flexible team player </li><li>Being the go-to resource for your team </li></ul> How Your Work Impacts the Organization Within the Legal department, you will play a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. You will deal directly with and provide support to management at all levels of the organization and frequently deal directly with clients and business partners as well. The hourly pay rate range for this position is $35.00-40.00 per hour. Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Senior Legal Executive Assistant

Talent Acquisition Scheduler The Team The Talent Acquisition Scheduler schedules interviews for internal candidates who are looking of their next career move at Fidelity as well as external candidates who are looking to join the company. Schedulers interact closely with candidates, Talent Acquisition Partners, interview teams, hiring managers and administrative assistants and are expected to ensure interviews are scheduled quickly and seamlessly. The Schedulers are working in a fast-paced environment yet are passionate about providing an outstanding candidate experience during the interview phase of the hiring process. The Expertise and Skills You Bring <ul> <li>1-3 years of work experience in a human resource, operations, administrative, education, or customer service role </li><li>You possess extraordinary organization and customer service skills </li><li>You demonstrate superb, professional communication skills </li><li>Ability to multi-task and adjust to a fast-paced, virtual, and in-person environment with constantly changing schedules </li><li>You have incredible attention to detail and outstanding time management skills </li><li>Excellent influencing skills to offer creative solutions in complex situations </li><li>Experience with fostering partnerships that create productive and effective relationships </li><li>Proven ability to prioritize work and operate effectively </li><li>Eager to take initiative and embrace uncertainties </li><li>Strong technical skills (example: Teams, Outlook, PowerPoint, SharePoint, and Zoom Video) </li></ul> The Value You Deliver <ul> <li>Performing complex logistical scheduling ensuring the interview phase of the recruitment life cycle is an exceptional experience for Fidelity candidates </li><li>Scheduling internal and external candidate interviews with hiring managers and interview teams by leveraging the Workday Recruiting platform </li><li>Securing candidate interview space for in-person interviews and leveraging Zoom for video interviews </li><li>Managing interview schedule changes in a timely and efficient manner with appropriate notification to all parties </li><li>Partner with Scheduling peers to provide interview scheduling support as volumes fluctuate </li><li>Providing outstanding service and creating positive interactions with candidates, hiring managers and interview teams throughout the entire interview scheduling process </li><li>Maintaining data accuracy within Workday Recruiting when scheduling interviews </li><li>Utilizing our texting system to connect with candidates in real-time regarding interview details </li><li>Partner with the travel agency and coordinate travel for candidate interviews </li></ul>

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